NEW GENREPUBLISHING

Legal

Privacy Policy

How New Genre Publishing Limited collects, uses and protects personal information.

Last updated: 30 August 2026

1. About This Privacy Policy

This Privacy Policy explains how New Genre Publishing Limited ("New Genre", "we", "us" or "our") collects, uses and protects personal information when you use our website, contact us or submit material to us.

New Genre Publishing Limited is registered in England and Wales.

Company number: 17311068
Registered office: Suite RA01, 195-197 Wood Street, London E17 3NU
Email:enquiries@newgenre.online
Website: newgenre.online

For the purposes of UK data protection law, New Genre Publishing Limited is the data controller for personal information that we collect and process.

2. Information We May Collect

We only collect personal information that is reasonably necessary for operating our website, responding to enquiries, considering publishing submissions and conducting our publishing activities.

Depending on how you interact with us, this may include:

  • your name;
  • email address;
  • telephone number, where you choose to provide it;
  • postal address, where relevant;
  • information contained in correspondence with us;
  • information supplied through website contact forms;
  • manuscript submission information;
  • author biographies and professional information;
  • manuscripts, proposals, synopses, sample chapters and associated material;
  • information necessary to administer a publishing relationship; and
  • limited technical information generated when you access our website, such as IP address, browser information and server logs.

We do not intentionally collect more personal information than is necessary for the relevant purpose.

3. How We Collect Information

We may collect personal information when you:

  • contact New Genre by email;
  • use a contact form on our website;
  • submit a manuscript or publishing proposal;
  • correspond with us about a potential or existing publication;
  • enter into a publishing or other commercial relationship with us; or
  • otherwise provide information directly to us.

Limited technical information may also be generated automatically by our website hosting and server infrastructure as part of the normal operation and security of the website.

4. How We Use Personal Information

We may use personal information to:

  • respond to enquiries;
  • communicate with authors, prospective authors and other contacts;
  • review manuscript and publishing submissions;
  • assess potential publishing projects;
  • administer publishing agreements and relationships;
  • manage editorial and publishing activities;
  • maintain appropriate business and correspondence records;
  • operate, maintain and secure our website;
  • investigate technical or security problems;
  • protect our legal rights;
  • comply with legal, regulatory, accounting or tax obligations; and
  • establish, exercise or defend legal claims where necessary.

We will not use personal information for purposes that are incompatible with the purposes for which it was collected unless permitted or required by law.

5. Our Lawful Bases for Processing

UK data protection law requires us to have a lawful basis for processing personal information.

Contract

Processing is necessary to take steps at your request before entering into a contract or to perform a contract with you, for example where we enter into a publishing agreement with an author.

Legitimate interests

Processing is necessary for our legitimate business interests, including responding to enquiries, considering publishing proposals, managing our publishing activities, maintaining records and protecting the security of our website and business.

We will only rely on legitimate interests where those interests are not overridden by your rights and interests.

Legal obligation

Processing may be necessary for us to comply with a legal obligation, including applicable company, accounting, tax or regulatory requirements.

Consent

Where we specifically ask for your consent, we may process information on that basis. Where processing relies upon consent, you may withdraw that consent at any time.

Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

6. Manuscript and Publishing Submissions

If you submit a manuscript, proposal, synopsis, sample chapter or other material to New Genre, we will use the information you provide for purposes connected with considering and administering your submission.

This may include reviewing the material, communicating with you and, where appropriate, discussing a potential publishing arrangement.

Submission of a manuscript does not transfer copyright or ownership of the submitted work to New Genre.

Copyright remains with the relevant copyright owner unless rights are subsequently granted, licensed or transferred under a separate written agreement.

Submission of material does not guarantee publication, acceptance, feedback or a response.

Further provisions concerning manuscript submissions may be contained in our separate Submission Terms.

7. Book Purchases and Amazon

Unless expressly stated otherwise, books promoted on the New Genre website are purchased through third-party retailers, including Amazon.

New Genre does not process the payment or fulfilment of purchases made through Amazon or another independent retailer.

When you follow a link from our website to Amazon or another retailer, you leave the New Genre website. Any information you subsequently provide to that retailer is processed according to the retailer's own privacy policy and terms.

New Genre does not receive your payment card details or other payment information from purchases completed through Amazon or another independent retailer.

8. Analytics, Advertising and Tracking

New Genre does not currently use Google Analytics, Meta/Facebook Pixel or other advertising or behavioural tracking services on this website.

We do not currently use the website to create advertising profiles of visitors or track visitors across unrelated websites for advertising purposes.

Our website hosting provider may generate normal technical and security logs required to operate, protect and maintain the website.

If we introduce analytics, advertising or similar tracking technologies in the future, we will update this Privacy Policy and our Cookie Policy and obtain consent where required by law.

9. Cookies

The website may use cookies or similar technologies that are strictly necessary for its operation.

We do not currently use non-essential analytics or advertising cookies.

Further information is provided in our Cookie Policy.

If the technologies used by the website change, our Cookie Policy and consent arrangements will be updated accordingly.

10. Sharing Personal Information

We do not sell personal information.

We may share personal information where reasonably necessary with organisations or individuals that provide services to New Genre, such as:

  • website hosting and technical service providers;
  • professional advisers;
  • accountants;
  • legal advisers;
  • publishing, editorial, design or production service providers where necessary for a publishing project; and
  • public authorities or regulators where disclosure is required by law.

Where third parties process personal information on our behalf, we will take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection requirements.

We may also disclose information where necessary to protect our legal rights or establish, exercise or defend a legal claim.

11. International Transfers

Some service providers or publishing-related services may process information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate measures to ensure that the transfer complies with applicable UK data protection law.

This may include relying upon an applicable adequacy regulation or using appropriate contractual safeguards where required.

12. How Long We Keep Information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet any applicable legal, accounting or regulatory requirements.

The appropriate retention period will depend upon the nature of the information and our relationship with you.

General enquiries that do not result in an ongoing relationship may be deleted when they are no longer reasonably required.

Information connected with publishing agreements, contractual relationships, financial records or legal matters may need to be retained for longer periods.

Manuscript submission information may be retained for a reasonable period to maintain an appropriate record of the submission and our response to it.

When information is no longer required, we will delete or securely dispose of it where reasonably practicable.

13. Security

We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

However, no internet-based system can be guaranteed to be completely secure.

You should therefore take appropriate care when sending information electronically and should not send highly sensitive personal information unless it is necessary to do so.

14. Your Data Protection Rights

Depending upon the circumstances, UK data protection law may give you rights including the right to:

  • request access to personal information we hold about you;
  • request correction of inaccurate or incomplete information;
  • request deletion of your personal information in certain circumstances;
  • request restriction of processing in certain circumstances;
  • object to certain processing;
  • request transfer of information in certain circumstances; and
  • withdraw consent where processing is based upon consent.

These rights are subject to legal conditions and exemptions and will not necessarily apply in every circumstance.

To exercise a data protection right, contactenquiries@newgenre.online

We may need to request sufficient information to verify your identity before acting upon a request.

15. Complaints

If you have concerns about how New Genre has handled your personal information, please contact us in the first instance so that we can investigate.

You also have the right to complain to the UK's independent data protection regulator, the Information Commissioner's Office (ICO).

Information about data protection rights and making a complaint is available from the Information Commissioner's Office.

16. Children's Information

The New Genre website is not specifically directed at children and we do not intentionally collect personal information from children through the website.

If we become aware that personal information relating to a child has been provided in circumstances where it should not have been collected, we will take appropriate steps to address the matter.

17. Third-Party Websites

Our website may contain links to third-party websites, including Amazon.

New Genre is not responsible for the privacy practices of independent third-party websites.

You should review the privacy information provided by the relevant third party before providing personal information to them.

18. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our activities, website, technology or legal requirements.

The current version will be published on this page together with the date it was last updated.

19. Contact Us

New Genre Publishing Limited

Company number: 17311068
Email:enquiries@newgenre.online
Website: newgenre.online

© 2026 New Genre Publishing Limited. All rights reserved.